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Annual General Meeting - 2025

Meeting details (Sydney time)

10:00am Friday 21 November 2025
Online meeting

The meeting was conducted online using MS Teams.

All members of Australia's organic industry are able to attend. Only financial full members (organic operators) are eligible to vote.

Agenda

  1. Election of a chair for the meeting
  2. Confirmation of previous minutes
  3. Annual financial report
  4. Report from the Board of Directors
  5. Election of Directors
  6. Election of Councillors
  7. Appointment of an auditor
  8. Strategic plan

No further items can be considered at the AGM.

The following oath promotes principles on which to focus during our meeting:

  • We stand on the land nurtured by indigenous peoples before us for thousands of years. “Our land abounds in natures’ gifts of beauty, rich and rare.”
  • We recognise our privilege and respect our obligation to lead, include and share.
  • OIA presides over the leading global example of sustainable agriculture and safe food critical for human survival.
  • Australia is the dominant holder of certified organic land, and the 3rd largest holder of agricultural land more generally.
  • It is incumbent on us as directors of OIA to set a global precedence for transition of agriculture to sustainable, safe, and nature-positive agriculture. Safe for consumption of our product, safe for agricultural workers, safe for the environment, it’s flora and it’s fauna.

Quorum

A quorum for a General Meeting is as follows:

  • 5 if there are less than 51 financial Full Members
  • 8 if there are less than 101 financial Full Members
  • 10 if there are less than 201 financial Full Members
  • otherwise 5% of financial Full Members

Of the 36 financial Full Members as at 20/11/2025, 5 were in attendance and so the Secretary declared that a quorum was present.

Minutes

Draft

Election of a meeting chair

As there is no Member Council constituted (in which case, the President or a councillor would chair the meeting), the members were required to elect the Chair of the Annual General Meeting.

Motion

That Peter Hislop Speers be Chair of the AGM

Motion proposed

Carolyn Suggate

Motion carried

Motion seconded

Ian James

Previous minutes

Annual General Meeting - 2024

The minutes for the 2024 Annual General Meeting of 21/11/2024 are available at https://organicoperators.au/Meeting20241122

Motion

That the meeting accept the minutes for the 2024 Annual General Meeting of 21/11/2024

Motion proposed

Ian James

Motion carried

Motion seconded

Peter Hislop Speers

Annual financial report

Membership income

Membership invoices worth $21,936.14 were issued in 2024-25. The value of accounts receivable continued to be written down during this year, totalling $11,249.88. Consequently, net membership income for the year was $10,686.26.

  Memberships at 30/6/24   Memberships at 30/6/25   Financial   Foundation
Large Medium Small Total Large Medium Small Total
Full member 5 60 18 90   5 30 19 54   38   26
Associate 0 5 27 32   0 6 20 26   12   5
Total 5 65 45 123   5 36 39 80   50   31

No further long-term receivables remain to be written down after 3 years of writing off non-performing memberships. However, a further 30 members remain unfinancial at 30 June 2025. Consequently, we have 50 financial members and 80 total members at 30 June 2025.

Expenses

Expenses were broadly in line with previous years, with the exception of an additional $2,000 expended on a new logo with the adoption of Organic Operators Australia as a trading name.

Financial position

Net financial position improved in 2024-25 by the net profit of $2,726 to be $23,455.

Attachments
Attachment Size
Income statement 2024-25 (32.26 KB) 32.26 KB
Balance sheet 2024-25 (32.07 KB) 32.07 KB
Cash flow 2024-25 (32.04 KB) 32.04 KB
Write-offs 2024-25 (67.39 KB) 67.39 KB
Historical financial statements (238.67 KB) 238.67 KB
Motion

That the meeting accept the financial statements as presented for 2024-25

Motion proposed

Peter Hislop Speers

Motion carried

Motion seconded

Ian James

Report from Board of Directors

The Chair of the Board of Directors provided a verbal report which covered:

  • thanking the contributions of members and directors
  • leading the industry response to fire ants treatments
  • leading the push for One Standard based on AS6000
  • sensitive site register
  • the leadership of organics in sustainable agriculture
  • the need to expand the revenue base of OOA to support additional activities

Election of Directors

The term of the following Directors expired at the AGM, and they were eligible to stand again for election:

  • Peter Hislop Speers
  • Ian James
  • Anthony Walsgott

In addition, Dean Metcalf and Stephen Gray resigned on 20 November. 

There are 2 continuing directors:

  • Tim Marshall
  • Gina Wood

Members previously set the number of Director positions at seven (7). As there are two (2) continuing Directors, the remaining five (5) Director positions were declared vacant.

Candidates for Director

Five nominations for director were received by the Company Secretary.

Nomination Proposed Seconded
Greg Paynter Palotus Mount Anne
Ian James Mount Anne Palotus
Peter Hislop Speers Palotus Mount Anne
Vince Velletri GNW Natural Capital Mount Anne
Alasdair Smithson Palotus Mount Anne

The nomination for Alasdair Smithson was received after the deadline for nominations. Consequently, it was treated in the same manner as a nomination from floor at the AGM.

Greg Paynter

Greg Paynter

Greg has worked in the Organic agriculture sector for 35 years, as a practitioner, Organic Grain Grower on 1630 acres, consultant to National Certification Body’s Certification and Review processes (auditing the auditors reports to determine certification level for clients and products), trainer in organic agriculture, government project officer in organic agriculture (QDPI), and project leader LWA-HSSF program. 

Greg has been a high profile industry leader over this time through:

  • membership of the OISCC (NS) and Standards Australia (AS6000) standards committees
  • consultant in organic farming system development, certification, transition to organics, O/S  projects -Pacific, Asia  and Romania
  • director of ORICoop
  • Con Joint Research Fellow at Southern Cross University Centre for Organic Research
  • past member of the Organic Federation of Australia (OFA), as well as Board Member and chairman of OFA
  • co-author of a Book (QDPI) on “Organic Farming:Is it for You? “
  • Diploma Organic Agriculture TAFE

Greg's goal is to grow the Organic Farming sector into a vibrant leader within Australian agriculture.

Ian James

Ian has been a director of OIA Ltd since 29/11/2021.

Ian James

Ian grew up in the marginal areas of the central wheatbelt in Western Australia on a large broad acre wheat and sheep property. Educated in Perth, Ian began working on sheep stations in the rangelands further north before returning to the family farm to settle down and raise a family.

Ian has 4 grown children and now lives and works together with his wife Jodi on their organically certified property near Meckering, 2 hours east of Perth. Ian has previously been involved in politics as a candidate for both state and federal parliament in 6 election campaigns for the WA Greens.

Ian has a keen interest in working to secure a strong future for organic operations in Australia.

Peter Hislop Speers

Peter has been a director of OIA Ltd since 29/11/2021 and Chair of the Board of Directors since 18/08/2023.

Peter Hislop Speers

Peter has been involved in the organic industries since the early 1990s, and was a part of the first organic banana exports from Cairns to Osaka, Japan which at the time was a significant collaboration project between retailers and organic producers.

From early 2000s, Peter established an organic specialist account management firm called Palotus Pty Ltd (www.palotus.com). Within this company, Peter and his team initiated the first direct organic vendor to a major retailer. This became a significant contributor to the retailer brand, and in the years to follow became a leading organic food brand.

In supporting organic producers, Peter has developed knowledge in supply chain products and services that enhance the organic food chain, including paper-based punnets which replaced plastic packaging on supermarket shelves from 2017. In 2020, Peter deployed certified compostable film on a national organic product range—a significant achievement toward removal of single use plastics in food packaging and, perhaps more importantly, a step toward sustainable packaging solutions for organic products.

Peter brings knowledge and experience in organic production, supply chain and retail environments.

Vincenzo Velletri

Vince VilletriVincenzo is a chef and the owner of Il Paiolo Events Catering, a business renowned for its dedication to authentic, seasonal cuisine and local ingredients.

Vincenzo has been actively involved with the Slow Food movement for over 25 years, has been Chair of Slow Food Swan Valley and Eastern Regions Inc. since its inception in 2011, and currently also serves as Slow Food International Councillor for Australia and Oceania. He is also a Committee Member of Experience Gidgegannup and the Gidgegannup Progress Association.

Having lived in the Perth Hills for over 33 years, Vincenzo is deeply passionate about food, food culture, and the sustainable development of tourism and agritourism. His philosophy strongly aligns with both the Slow Food and organic principles of sustainability, biodiversity, and fairness in food production. He is a committed advocate for building resilient local food systems that support small producers and nurture the health of people, communities, and the planet.

Alasdair Smithson

Alasdair SmithsonAlasdair is a modern day pioneer in the Organic Food & Farming Industry and was one of the first 7 people in the world to achieve an honours degree in Organic Agriculture, from Aberystwyth, University of Wales. He has extensive practical experience in Organic Farming both in Europe and Australia and has the ability to apply scientific theory into practice.

After working for Riverford as an Organic Field Manager and the UK Soil Association for a number of years, Alasdair emigrated to Australia in 2005 and worked as Business Development Manager for Australian Certified Organic in Brisbane.

He then ventured to Far North QLD and managed the largest certified organic sweet corn and sweet potato farm at the time in Australia, comprising of 100 acres. In 2007 he founded and built from the ground up, Munch Crunch Organics, an online organic home delivery food box based in Byron Bay, delivering directly from his own farm and the farm network he created to homes between Ballina and Brisbane weekly, selling the business in 2017 after a decade.

Throughout this time, Alasdair has helped many farmers change to organic farming methods through his Organic Knowledge and was previously a member of the UNE Organic Research Group, co-authored the Australian Organic Market Report 2008, was on the Organic Federation of Australia Producer Council, was Chair of the Australian Certified Organic Horticulture Working Group, and was former President of the New Brighton Farmers Market.

He runs Organic Knowledge, is an accredited USDA, EU, Southern Cross Organic and Regenerative Farming Auditor, part time Organic Farmer, and Managing Director at Growtunnels.

Appointment of directors

As there were 4 nominations received by the due date and 5 vacancies, the Secretary declared the following to be directors for a 2-year term:

  • Greg Paynter
  • Ian James
  • Peter Hislop Speers
  • Vince Velletri

As there remained 1 vacancy to fill, the Secretary called for nominations from the AGM to fill the position and noted that he had already received a nomination from Alasdair Smithson. As there were no further nominations, no ballot was required and the Secretary declared Alasdair Smithson to be a director for a 2-year term.

Election of Councillors

There being no motion to establish a Member Council, no election was conducted for Councillors.

Appointment of auditor

Corporations law defines small companies limited by guarantee (CLBGs) as having less than $250k revenue.

Small CLBGs are not required to prepare financial accounts or appoint an auditor.

As the company is not legally required to appoint an auditor and the company's revenues are not sufficiently large to warrant the expense, the AGM decided that no auditor would be appointed for 2025-26.

Motion

That no auditor would be appointed for 2025-26

Motion proposed

Peter Hislop Speers

Motion carried

Motion seconded

Ian James

Strategic plan

The Chair led a discussion on the strategic plan. The attached documents are provided to provoke discussion.

Issues covered included:

  • the need for a consolidated list of certified operators
  • the need to advocate more on behalf of the industry about sustainable agriculture
  • the problems of measuring methane production and its not recognised that organic beef has a net reduction in methane production
  • the forthcoming review and update of AS6000
  • payments for ecosystem services and the additional benefit of organic farming in carbon credits
  • the need for regulatory reform around gene technology
  • a collaborative taskforce for promoting a target of organic farming becoming 25% of agriculture
  • integrity in organic labelling, including that imported goods should not mislead that they may be Australian
Attachments
Attachment Size
Call to action 2025 (163.93 KB) 163.93 KB
Policy proposal (169.61 KB) 169.61 KB
Public literacy campaign (161.37 KB) 161.37 KB

Attended - Full members

Representative Full Member
Peter Hislop Speers Palotus
Ian James Mount Anne
Greg Paynter ORICoop
Tim Scott Boomerang Trust
Sam Statham Rosnay Organic Wines
Gina Wood GNW Natural Capital
Dalene Wray Obe Beef

Attended - Associate members

Representative Associate Member
Eat Local, Eat Wild Carolyn Suggate
Tim Marshall Tim Marshall

Attended - Others

Representative Reason for attending
Alasdair Smithson Nominated for director
Tony Webster Company Secretary

Apologies

Anna Appleton
Pennie Scott
Vince Velletri
 

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